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The Commercial Backbone of Project Execution

Transforms traditional spreadsheet-based BOQs into a fully integrated, traceable, and controlled commercial system that connects scope, cost, tendering, measurement, procurement, and ERP integration in one unified platform

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Video placeholder: Bill of Quantities (BOQ)
What Does It Do
BOQ-VBC-01 Vortex Business Centre Rev 02 ITEM COST CODE ORIGINAL RATE AMOUNT 1.02 Excavation CC-110 42.50 18,700 2.04 Concrete CC-210 185.00 46,250 3.11 Rebar CC-315 1,240.00 61,380 5 line items Tender TP-04 JMS 248 m³ ERP PR PR-10482

One BOQ from scope to cost control

Transform the BOQ into an integrated commercial control system connecting scope, design, tendering, measurement, procurement, schedules, and cost management. This provides end-to-end traceability, reduces manual errors, improves bid comparison, strengthens cost control, minimizes measurement disputes, and supports more reliable procurement and cash-flow decisions.

Key Capabilities

What the BOQ Connects To

Each BOQ line item carries its cost code, original estimate and links to tenders, measurement, schedule tasks, design BOM and ERP requisitions.

Import Excel template Create in SmartProject STANDARD BOQ 1.02 440 m³ 2.04 250 m³ 3.11 49.5 t Controlled format

Direct Import or In-System Creation

  • Import BOQs using standardized Excel templates
  • Create BOQs directly within SmartProject
  • Controlled format ensures data consistency across projects
BOQ LINE ITEMS COST CODE 1.02 Excavation CC-110 2.04 Concrete C40 CC-210 68% COST MODULE CC-210 Budget 46,250 Actual 31,450

Cost Code Integration

  • Each BOQ line item is linked to predefined cost codes
  • Ensures alignment with the project Cost Module
  • Enables real-time cost tracking and control
2.04 Concrete C40 CC-210 Original rate 185.00 Amount 46,250 Current 49,100 VARIANCE +2,850 Original Current

Original Estimate Storage

  • Stores original rate and amount against each BOQ line item
  • Enables variance tracking during execution
  • Supports cost performance analysis
TP-04 Tender package Floated Standardized quantities Vendor A Vendor B Vendor C 1.02 440 m³ 42.50 44.00 41.20 2.04 250 m³ 185.00 179.50 191.00 3.11 49.5 t 1,240 1,265 1,228 Total 126,330 126,853 126,664

Tender Creation & Floating

  • BOQ acts as the base document for tender creation
  • Ensures bidders quote against standardized quantities
  • Improves transparency and comparability
BOQ ITEM 2.04 Concrete C40 Contract qty 250 m³ JMS-017 Joint Measurement Contract 250 m³ Measured 248 m³ Contractor Client Linked to 2.04

Joint Measurement Sheet (JMS) Integration

  • BOQ items form the basis for joint measurement
  • Maintains traceability from contract scope to measured quantities
  • Reduces disputes and commercial ambiguity
SMARTPROJECT ACTIVITIES Mar Apr May Jun 1.02 Excavation 2.04 Concrete 3.11 Rebar Earned value 62%

Link BOQ Items to Project Tasks

  • Connect BOQ line items to SmartProject activities
  • Enables progress measurement
  • Supports earned value tracking
DESIGN BOM PIPE-150 120 m VLV-080 14 nr BOQ LINES 5.08 120 m 5.12 14 nr Validated 2 of 3

Design BOM Integration

  • BOQs can be generated or validated from design BOM
  • Ensures alignment between engineering deliverables and commercial scope
BOQ ITEM 2.04 Concrete C40 250 m³ API ERP Synced PR-10482 Purchase Requisition (PR) BOQ ref 2.04 Quantity 250 m³ Status Created No manual re-entry

ERP Integration via APIs

  • BOQ items integrated with Purchase Requisitions (PRs) in ERP systems
  • Enables seamless procurement workflow
  • Eliminates duplication and manual re-entry
BOQ-VBC-01 1.02 2.04 3.11 REV 03 Export for external review Re-import via template BOQ.xlsx

Excel Export & Controlled Re-Import

  • Export BOQs for external review
  • Re-import via controlled templates
  • Maintains data integrity across revisions
Benefits

Business Benefits

What commercial and procurement teams gain when the BOQ is the controlled base for tendering, measurement and cost.

End-to-end traceability

End-to-end traceability from Design → BOQ → Tender → Measurement → Procurement → Cost Control

Strong commercial governance

Strong commercial governance through cost code integration

Standardized and dispute-resistant measurement

Standardized and dispute-resistant measurement processes

Reduced manual errors

Reduced manual errors with structured templates

Seamless ERP connectivity

Seamless ERP connectivity for procurement automation

Improved cash flow visibility

Improved cash flow visibility and earned value management

FAQ

Frequently asked questions.

Quick answers on importing BOQs, cost codes, tendering, measurement and ERP links.

Still have questions?

Reach out, and our team will guide you.

Talk to our team
Can we import our existing BOQs from Excel?

Yes. BOQs can be imported into Wrench SmartProject using standardized Excel templates, or created directly within the platform. The controlled format keeps data consistent across projects, and BOQs can also be exported for external review and re-imported through the same controlled templates.

How are BOQ line items linked to cost codes?

Each BOQ line item is linked to a predefined cost code, which keeps the BOQ aligned with the project Cost Module. This enables real-time cost tracking and control, while the original rate and amount stored against each line support variance tracking during execution.

Can the BOQ be used to create and float tenders?

Yes. The BOQ acts as the base document for tender creation, so every bidder quotes against the same standardized quantities. This improves transparency and makes bids directly comparable, with a traceable link from the BOQ through to tendering.

How does the BOQ connect to Joint Measurement Sheets?

BOQ items form the basis for joint measurement. Wrench SmartProject maintains traceability from contract scope to measured quantities, which keeps measurement standardized and reduces disputes and commercial ambiguity.

Can BOQ items be linked to schedule activities for progress measurement?

Yes. BOQ line items can be connected to SmartProject activities, which enables progress measurement and supports earned value tracking. This also improves cash flow visibility, since commercial scope and schedule progress are managed together.

Does the BOQ integrate with ERP purchase requisitions?

Yes. BOQ items are integrated with Purchase Requisitions in ERP systems through APIs. This creates a seamless procurement workflow and eliminates duplication and manual re-entry between the BOQ and the ERP.

Turn Your BOQ Into a Strategic Control System.

Stop managing BOQs in disconnected spreadsheets. Transform your Bill of Quantities into an integrated commercial control engine

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