SmartProject for Document Controllers

Enable Error-Free, On-Time Project Communications

Ensure the right information reaches the right stakeholder at the right time.

SmartProject · Document Control

Transforms Document Control

SmartProject deliverable, transmittal and correspondence registers updating in real time

Automated Registers—Always Up to Date

SmartProject automatically maintains:

Deliverable registers
Transmittal registers
Correspondence registers

All registers update in real time as documents move through the system.

Result: Zero manual entry. Zero register mismatch.

A transmittal being created from a predefined template with an auto-generated number

One-Click Transmittal Creation

Predefined transmittal templates
Auto-generated transmittal numbers
Documents attached directly from the system

Result: Transmittals created in minutes—not hours.

Comment review sheet generated automatically from reviewer comments and tracked to closure

Built-In CRS Management

CRS generated automatically from review comments
Centralized tracking of responses and closure
No manual preparation or version confusion

Result: Complete visibility and traceability of comments.

Metadata search returning a document instantly from a large project repository

Powerful Search & Instant Retrieval

Search documents using keywords, numbers, discipline, or metadata
Retrieve documents instantly—even from large project repositories
Eliminate dependency on folder structures

Result: Faster response to audits, clients, and internal teams.

A guided workflow routing documents automatically to the next action owner

Guided Workflows & Automated Distribution

System-defined workflows decide the next action owner
Automatic routing of documents and communications
Ensures documents reach the right stakeholders without delay

Result: Smooth, predictable document flow with no guesswork.

Benefits

Benefits for Document Controllers & Project Teams

For Document Controllers

  • Significant reduction in manual work
  • Fewer errors and rework
  • Faster document turnaround
  • Confidence during audits and client reviews
  • Version Management

For Project Teams

  • Timely access to correct documents
  • Improved coordination across organizations
  • Strong traceability and accountability
  • Collaborative commenting

For EPC Organizations

  • Reduced project risk
  • Better contractual compliance
  • Improved client trust
  • Mobile app, On-the-move management
Why SmartProject

Why Choose SmartProject for Document Control

  • Built specifically for engineering and EPC workflows
  • Handles large document volumes with ease
  • Enforces standardized, ISO-aligned processes
  • Scales across multi-partner, multi-location projects

Ready to Eliminate Manual Document Control?

If your Document Controllers are still managing registers in Excel, transmittals in Word, and documents in folders, it's time to modernize.

SmartProject empowers Document Controllers with automation, accuracy, and complete control—so projects run smoother and faster.

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30 minutes • Live walkthrough • No obligation